Job Details

Student Outreach and Enrollment Specialist

Position Number: 6584199
Location: Gillette, WY
Position Type: Admissions/Enrollment

Student Outreach and Enrollment Specialist

Job Description

Job Title: Student Outreach and Enrollment Specialist
FLSA Status: Exempt
Grade: 6 - $45,000 - $52,875.00
Department: Academic and Student Affairs
Reports to: Interim Director of Recruitment and Retention

Job Summary
This position will share information with prospective students concerning a variety of Gillette College programs, including application requirements, deadlines, transfer programs, eligibility criteria for both state and federal financial aid, course registration, assessment testing procedures, admission yield activities, and New Student Orientation events. In addition, this position will respond to student questions regarding the various student service programs, majors, general education, and graduation requirements. The incumbent will also be charged with conducting extensive outreach services to potential traditional students and their families, plus, the non-traditional working adult clientele.

Essential Functions (Employees of the District must be able to perform, with or without reasonable accommodations, the essential functions of the position as detailed in this section.)

Advise and share information with prospective students and families concerning Gillette College enrollment programs; refer students to various campus services and offices for specialized assistance as appropriate.
Utilize a variety of automated computer applications to update or modify reports; design and develop promotional literature, pamphlets, forms, displays, and website information regarding enrollment services offered by Gillette College. Coordinate Gillette College's student outreach services, including but not limited to, scheduling presentation dates, coordinating campus visits and workshops, reserving facilities, and securing presenters.
Develop and maintain a variety of electronic databases to track automated records for reports and presentation.
Participate in various special events, including college and career nights at area schools; represent and promote the College; respond to questions and inquiries; serve as a facilitator to educate students about the institution's programs and resources.
Collaborate with multiple departments as needed to schedule and utilize staff and resources to meet the needs of prospective students; refer prospective clientele to financial aid and other academic and student support service staff as appropriate. Coordinate campus wide events to meet the overall outreach goals of Gillette College and the division.
Maintain familiarity with all financial aid processes, regulations, and activities.
Be well versed in all class registration activities and provide assistance for students in registering and completing the Accuplacer test, Course Planning Form, and Orientation.
Maintain a variety of files and records designed to assist the prospective clientele engage in a successful transition through the student matriculation process at the College.
Assist the division in administering the dual/concurrent high school enrollment programs.
Manage the development and implementation of the high school connections established in partnership with secondary schools in the region.
Develop, nurture, and sustain working relationships with college faculty and administration involved with the high school connections initiatives.
Attend and participate in professional group meetings; stay abreast of changes in financial aid, and institutional policies and procedures. Some weekend and evening work is required.
Perform related duties and responsibilities as assigned.

Minimum Qualifications (Employees of the District are required to possess a minimum proficiency level of English, both written and spoken, that will enable them to communicate safely, effectively, and efficiently with students, co-workers, and the public.)

Bachelor's Degree required.
Possess a valid Class C driver's license. Must be insurable and eligible to drive rental vehicles.
Any equivalent combination of training, education, and experience that provides the required skills, knowledge, and abilities.
Two (2) years of outreach and enrollment activities or academic advising experience.
Fluency in both English and Spanish languages is highly desirable.

Preferred Qualifications

Community college experience.
Experience in working with individuals of all ages.
Experience in college admissions.

Competencies for Successful Performance

Knowledge of:

Office procedures, methods and computer equipment and programs.
Work safety principles and practices.
College and vocational education entrance requirements.
Principles and procedures of student assessment and interviewing.
Eligibility criteria for federal and state financial aid.
Matriculation procedures.
Sensitivity to, and understanding of, the diverse academic, socioeconomic, cultural, linguistic, ethnic backgrounds, and disabilities of community college students and staff.
A variety of college information, services, policies, and procedures.
Pertinent federal, state, and local laws, codes, and regulations. Community agencies and community-based resources.

Ability to:

Understand and follow safety procedures.
Organize work tasks and work independently.
Meet work schedules and deadlines.
Understand and follow oral and written directions.
Conduct workshops and presentations to students, parents, and college personnel.
Conduct student interviews, recognize their needs, and make appropriate referrals.
Work independently or in a team environment.
Provide information to students on the availability of programs and services. Respond to requests and inquiries from students, faculty, staff, and the general public.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships.

Skill in:

Organization and planning.
Analytical and critical thinking.

Supervisory and Management Responsibility

None

Physical Demands (The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.)

Some weekends and evenings
Extensive travel required including evenings and some weekends.
Some lifting required.
Sit, stand, and walk for prolonged periods of time.
extensive use of a computer keyboard.
lift to 30 pounds.

How To Apply:

Please apply at https://www.schooljobs.com/careers/gillettecollege.
Send questions to hrteam@gillettecollege.org.

Equal Opportunity and Affirmative Action Employer
Gillette Community College District is an equal opportunity institution and as such, does not discriminate on the basis of race, sex, color, national origin, religion, age, veteran status, political affiliation, disability, sexual orientation, gender identity, or any other characteristic protected under applicable federal, state, or local law in admission or access to or treatment or employment in its educational programs or activities. Direct inquiries or complaints to Shantel Moore, Human Resources Director, 300 W Sinclair Drive, Gillette, WY 82718, or smoore@gillettecollege.org, or the U.S. Department of Education, Office for Civil Rights, 1244 Speer Blvd., Ste. 310, Denver, CO 80204-3582, 303-844-5695 or TDD 303-844-3417.