Job Details

Director of Admissions

Position Number: 6990846
Location: Gillette, WY
Position Type: Admissions/Enrollment

Director of Admissions

Job Summary

The Director leads and manages recruiting, retention, and admissions for Gillette College. The Director is responsible for enrollment management and the implementation of GCCD's comprehensive enrollment management plan and preparing all pertinent reports. The Director serves as the Designated School Official for SEVIS. The Director creates and directs recruitment and admission strategies that utilize a combination of in-person, virtual, marketing, and promotional outreach efforts. The position works in conjunction with marketing and communications in the conceptualization and creation of a robust marketing strategy to attract high-quality applicants and raise brand awareness.

The Director is responsible for the development, implementation, and management of recruitment and admissions policies, practices, and services to meet admission goals of Gillette College. The position works closely with student services and academic programs to ensure new students seamlessly transition from applicant to student, including developing and implementing strategies to improve retention and persistence.

Essential Functions (Employees of the District must be able to perform, with or without reasonable accommodations, the essential functions of the position as detailed in this section.)

Ensure goals, objectives, plans, budgets, policies, practices, and actions produce desired student achievement goals consistent with the overall missions and strategic plan.
Practice and promote continuous improvement principles.
Promote teamwork and cooperation between departments.
Embrace current methodologies and develop new initiatives for student recruitment while implementing a strategic plan for first-year and transfer student recruitment.
Oversee admissions workflow processes and interface with related departments for an optimized student enrollment experience.
Direct efforts to provide high-quality admission and advising services using a team approach.
Find innovative solutions to recruit and retain student through effective admission and advising practices and systems.
Develop, implement, and manage programmatic marketing strategies that increase both the quantity and quality of new students and enhance the retention of undergraduate students at the college.
Carry out supervisory responsibilities which include appropriate training and work assignments, quality performance appraisals, rewarding and disciplining employees, addressing complaints, and resolving problems.
Provide motivation for the team to achieve and maintain a high level of productivity and morale.
Direct the application process, from cultivation to evaluation, to decision-making, to final file reconciliation all while ensuring optimal data management practice.
Fully utilize Colleague modules related to area of responsibility, including Recruiter
Ensure proper training of enrollment services staff and maintain high-quality data standards.
Develop program outcomes for the admissions office, monitor assessment of those outcomes, and develop plans of action for improvement, including modifying practices and making appropriate changes to strategies, based on assessment of outcomes.
Work and collaborate closely with academic departments and faculty, athletics and coaches, and all other pertinent offices or departments campus-wide, to develop and implement recruitment and marketing strategies to maximize enrollment efforts.
Enhance and support the overall new student recruitment, financial aid models, and student retention efforts through planning, implementation, and evaluation of all programs and initiatives, which seek to enroll and retain an academically talented and diverse student body.
Manage recruitment and campus visitation programs, ensuring a great experience for all students, parents and guests.
Seek and nurture collaborative partnerships with internal and external audiences, including other departments within the institution, parents, alumni, and secondary education leaders.
Maintain a general understanding of special populations, athletics and international student recruitment and admission rules and regulations.
Comply with FERPA regulations and maintain integrity of confidential materials.
Create, oversee, administer, and monitor admissions, recruiting, and enrollment-related budgets.
Prepare and maintain statistics relevant to areas of responsibility.
Work on collaborative DEI goals, priorities and initiatives with other departments
Travel may be required for recruiting and events.
Campus Security Authority: This position has been designated as a CSA because it involves significant responsibility for student and campus activities.
Other duties as assigned.

Minimum Qualifications (Employees of the District are required to possess a minimum proficiency level of English, both written and spoken, that will enable them to communicate safely, effectively, and efficiently with students, co-workers, and the public.)

Bachelor's degree in education, student services, marketing, communications, or related field.
Minimum of three years experience in recruitment, admissions, or enrollment management in a higher education setting
Minimum of two years supervisory experience.
Excellent communication skills and the ability to relate to prospective students from underrepresented populations
Experience with Microsoft Office, general office equipment, customer relationship management (CRM) and other related software applications, and social media
Willingness/ability to travel.
Possess a valid driver's license.

Preferred Qualifications

Master's degree in an area related to education and/or student services
Experience working with integrated computer systems
Knowledge of Community College Commission rules, AACRAO and NACAC guidelines, Federal and State regulations
Knowledge of Financial aid, program award procedures, award notification process, and continuing award eligibility requirements

Competencies for Successful Performance

Knowledge of:

Office procedures, methods and computer equipment and programs.
Work safety principles and practices.
The Family Educational Rights and Privacy Act (FERPA).
GCCD Policies and Procedures.
GCCD Academic programs and eligibility requirements.
Current enrollment trends, best practices, and marketplace realities.

Ability to:

Understand and follow safety procedures.
Organize work tasks and work independently.
Meet work schedules and deadlines.
Understand and follow oral and written directions.
Maintain confidentiality of information and professional boundaries.
Develop and implement strategic enrollment management principles.
Meet deadlines and manage multiple projects.
Develop and manage comprehensive programs, workshops, activities, and services.
Analyze and solve problems using creativity, good judgement, and initiative.
Be sensitive and respect the various populations we serve.
Cultivate healthy working relationships with peers and colleagues and work as an effective team member.
Understand and experience with the assessment of student learning outcomes.
Experience with strategic planning and implementation, resource development and allocation, personnel and faculty development, management, and initiation of change.
Experience with creating inclusive and diverse campus cultures and promoting lifelong learning, social justice advocacy, and information technology literacy.

Skill in:

Performing various duties, frequently changing from one task to another.
Interpersonal skills necessary to develop and maintain appropriate and effective relationships in the workplace.
Strong Leadership.
Positive communication – interpersonal, oral, and written.
Strategic thinking with effective management and team building.

Supervisory and Management Responsibility

This position has direct supervision over recruitment and enrollment specialists.

Physical Demands (The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.)

Evenings and weekends as needed.
Some lifting may be required.
Some travel may be required.

How To Apply:

Please apply at https://www.schooljobs.com/careers/gillettecollege/jobs/5252667/director-of-admissions
Email questions to hrteam@gillettecollege.org.

Equal Opportunity and Affirmative Action Employer

Gillette Community College District is an equal opportunity institution and as such, does not discriminate on the basis of race, sex, color, national origin, religion, age, veteran status, political affiliation, disability, sexual orientation, gender identity, or any other characteristic protected under applicable federal, state, or local law in admission or access to or treatment or employment in its educational programs or activities. Direct inquiries or complaints to Shantel Moore, Human Resources Director, 300 W Sinclair Drive, Gillette, WY 82718, or smoore@gillettecollege.org, or the U.S. Department of Education, Office for Civil Rights, 1244 Speer Blvd., Ste. 310, Denver, CO 80204-3582, 303-844-5695 or TDD 303-844-3417