Job Details

Montana State University
  • Position Number: 3414629
  • Location: Bozeman, MT
  • Position Type: Student Affairs and Services

Student Academic Coordinator

Announcement Number STAFF - VA - 23028

For questions regarding this position, please contact: Kelley Kane

Classification Title Program Coord II

Working Title Student Academic Coordinator

Brief Position Overview In conjunction with the College of Agriculture (COA) Advising Services, the Academic Coordinator provides a high level of administrative, customer service, and technical support to students, faculty and staff, of the department. The position will work closely with the department head, Graduate Program Manager and Business Operations Manager to provide service to undergraduate and graduate students, as well as general support to the department head, faculty and department affiliates as needed.

Position Number 4M0332

Department Microbiology & Cell Biology

Division College of Agriculture/MAES

Appointment Type Classified

Contract Term Fiscal Year

FLSA Non-Exempt

Union Affiliation FOCUS-MFPE

FTE 1.0

Benefits Eligible Eligible

Salary $20.49 per hour, commensurate with experience, education, and qualifications

Contract Type Classified Salary

Recruitment Type Open

General Statement
Welcome to the Montana State University College of Agriculture! Our blend of learning, discovery and outreach programs reflect our university's Land Grant designation. Through a federal/state partnership with the Montana Agricultural Experiment Station (MAES) and Extension Service, we strive for excellence in academics, research and engagement.

Duties and Responsibilities
Undergraduate Program Coordination

Provide initial departmental orientation for new undergraduate students. Assist students with initial orientation to DegreeWorks and identifying their advisor.
Work with faculty advisors and certifying officer on transfer coursework and substitutions of courses; assist students in understanding and following university and departmental academic policies and procedures, rules and requirements; register students in restricted-entry courses.
Keep students informed of academic and student support services and process multiple undergraduate student forms, including undergrad research, independent study, Add/Drop, Change of Curriculum and major and minor applications.
Serve as department liaison with the College of Agriculture Advising Center and Advising Commons to assign students to appropriate faculty advisors, as well as provide current information necessary for faculty to be updated on undergraduate academic advising materials and course information.
Work with undergraduate curriculum committees and faculty to submit revisions and updates for the Catalog and Schedule of Classes; coordinate the completion and submission of curriculum assessments; schedule classrooms and process textbook requisitions; coordinate advising evaluations and instructor course evaluations processes; organize and maintain paper and electronic student files.
Contribute to innovative ideas to support the growth and effectiveness of the departmental advising programs. Research and prepare data on academic and enrollment trends, teaching load reports and alumni data for department head.
Work with other staff to coordinate and maintain departmental web pages, academic related web pages, departmental brochures and student resources.

Additional responsibilities include but are not limited to:

Serve as backup coordinator the graduate student program by managing and implementing associated departmental and university policies and procedures in conjunction with the Graduate School, Registrar's Office and the Office of International Programs.
Respond to general graduate program inquiries in person, over the phone and through email.
Under delegated authority process application materials.
Coordinate student building access.
Assists department head, faculty, business manager and administrative staff in day-to-day operations of the department.
Assist students with various forms for the Graduate School.
Coordinate logistics for special events and projects for graduate and undergraduate, including scheduling meetings, booking locations, ordering refreshments, and compiling meeting materials. coordinate seminars, assist in coordinating the Undergraduate and Graduate Awards ceremony.
Web updates (language and posting)
Maintain Social Media profiles.
Day to day office support and for the department.

Required Qualifications

Experience, Education, Knowledge & Skills
1 Experience in an office setting.
2 Demonstrated experience in customer service and working with a diverse group of constituents.
3 Demonstrated experience organizing and prioritizing multiple work assignments, meeting deadlines, and exercising adaptability to changing priorities and handle multiple responsibilities while maintaining a positive, effective, and professional attitude.
4 Demonstrated skill using personal computers and various software such as word processing, spreadsheets, relational databases, email and internet (please list equipment and software used).

Preferred Qualifications
Experience, Education, Knowledge & Skills
1 Bachelor's degree.
2 Demonstrated experience working in an academic environment and/or directly with students.
3 Experience maintaining web pages.

The Successful Candidate Will
Demonstrated competence maintaining records with a high degree of accuracy and close attention to detail.
Possess excellent written and verbal communication skills and the ability to articulate detailed information and policies and procedures, both verbally and in writing to a wide variety of constituents.
Have the ability to manage sensitive and confidential situations and records appropriately.
Possess the ability to troubleshoot problems and have candid conversations.
Establish and maintain productive and positive working relations with co-workers, faculty, students, supervisors, and the public. Work independently with minimal supervision and as part of a team; Accomplish many dissimilar tasks in a highly demanding environment while maintaining a pleasant demeanor.
Have the ability to possess a thorough understanding of MSU Banner, Astra, DegreeWorks, Course Scheduler, College-Net and CIM, MyInfo, NAV, registrar forms, policies, procedures, resources, and deadlines.
Liaison with associated MSU Departments, including Admissions, New Student Services, Registrar, Office of Student Success, Academic Advising Center, and the Graduate School.
Possess the ability and skill to interpret, implement and communicate new policies and procedures.
Represent MSU, the College of Agriculture and the department (MCB) in a professional and courteous manner.

Position Special Requirements/Additional Information
This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University's rights to assign or reassign duties and responsibilities to this job at any time.
Physical Demands To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties? No

Number of Vacancies 1

Desired Start Date Upon completion of a successful search.

Applications will be: Screening of applications will begin on August 8, 2022; however, applications will continue to be accepted until an adequate applicant pool has been established.
To Apply:

Diversity Statement
Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.

In compliance with the Montana Veteran's Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran's preference please complete the veteran's preference information located in the Demographics section of your profile.

MSU's Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website:

Required Documents
1 Resume
2 Cover Letter

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