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Admissions & Records Technician
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Position Number: 5088625
Location: Visalia, CA
Position Type: Admissions/Enrollment

Admissions & Records Technician

Salary: $49,920.00 - $66,851.00 Annually
Job Type: Classified - Full-time
Job Number: 6226-c-06/23
Closing: 3/29/2024 11:59 PM Pacific
Location: Visalia, CA
Department: Admissions & Records
Division:

General Description

Under the direction of the Director, Admissions & Records, the Admissions and Records Technician performs a variety of counter and general clerical duties to assist with Admissions and Records activities.

This position is a 12-month, full-time position.

Monday - Thursday 9:00 a.m. to 6:00 p.m.

Fridays 7:45 a.m. to 4:45 p.m.

Initial placement is at $49,920

College of the Sequoias Community College District serves a diverse community of learners and is a designated Hispanic Serving Institution. COS provides a wide range of opportunities in transfer, general education, career and technical programs for our students. We are dedicated to recruiting employees who are committed to helping a diverse population of students achieve their educational goals. We seek candidates who exhibit an understanding and commitment to the community college mission, and who have a passion for student success.

Job Duties

Job duties of the Admissions & Records Technician include:

Assist students and other visitors at the counter; provide information concerning applications, program changes, credit and non-credit courses, records/transcripts, orientation, withdrawals and add/drop procedures and provide a variety of related information.
Review student applications for accuracy and completeness. Provide information to students regarding admissions requirements, residency, fees and other student programs on campus.
Process official in-coming transcripts for students in a timely manner and according to established guidelines and procedures; proof verification requests to assure compliance with policies, regulations and authorization; retrieve information and complete verification process.
Certify enrollment for students obtaining financial aid, insurance, residency, employment and deferment of loan payments.
Perform a variety of general clerical duties; answer telephone and provide information regarding general admissions and records procedures, policies and regulations as appropriate or refer callers to other personnel as necessary; receive, process and distribute U.S. and inter-office mail.
Oversee and monitor prospective student files, including applications, high school or college transcripts, prepare and send letters.
Assist in a variety of registration activities including inputting student data and other information requested,
Operate a variety of office machines including a computer, laptops, scanner, fax and copier.
Input and verify completeness of concurrent and dual enrollment forms for high school student. Contact high school students, counselors, and staff as necessary.
Utilize the District's integrated software in performing the required duties of the position.
Perform related duties as assigned.

Qualifications

Minimum Qualifications (Education & Experience):

Any combination equivalent to:

Graduation from high school and
Two years of general clerical experience including public contact

Working Conditions
Environment:

Admissions and Records office environment.
Possible additional evening and or/weekend hours.
Constant interruptions and frequent interaction with students, staff and public.

Physical Abilities:

Ability to hear and understand voices over the telephone and in person.
Ability to speak clearly and distinctly to provide information in person or on the telephone.
Ability to remember key information and concentrate for long periods of time.
Ability to see to read documents with normal and fine print.
Ability to sit and stand for extended period of time.
Ability to reach in all directions.
Ability to lift light objects.
Ability to operate a computer and office equipment.

Knowledge and Abilities
Knowledge of:

Oral and written communication skills.
Modern office practices, procedures and equipment.
Operation of a computer terminal.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Interpersonal skills using tact, patience and courtesy.
Microsoft Office Suite (Word, Excel, PowerPoint Teams).
Telephone techniques and etiquette.

Ability to:

Perform a variety of counter and clerical duties to assist with Admissions and Records activities.
Type at a net corrected speed of 45 words per minute.
Operate a variety of office machines including a computer terminal and copier.
Establish and maintain cooperative and effective working relationships with others.
Understand and follow oral and written directions.
Work independently with little directions.
Learn to interpret, apply and explain rules, regulations, policies and procedures.
Work confidentially with discretion.
Learn and use integrated software.
Communicate effectively both orally and in writing.
Train and provide work direction to others.
Meet schedules and time lines.

Application Procedure

To be considered applicants must submit ALL of the following required material before or by the filing deadline:

An online job application.
Letter of interest, which addresses how the applicant's experience and/or education enables him/her to be able to perform the job duties.
Resume
Unofficial copies of transcripts of all college/university work. Official transcripts required upon employment.

Recruitment Analyst: Nancy Yanes 559-737-4886 or nancyy@cos.edu

College of the Sequoias does not sponsor H-1B Visas

To apply, visit https://www.schooljobs.com/careers/cos/jobs/4419492/admissions-records-technician

COLLEGE OF THE SEQUOIAS COMMUNITY COLLEGE DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER: The College of the Sequoias Community College District is committed to the principles of equal employment opportunity. It is the District's policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunity and are not subject to discrimination in any program or activity of the District on the basis of ethnic group identification, race, gender, color, language, accent, citizenship status, ancestry national origin, age, sex, religion, sexual orientation, transgender, parental status, marital status, veteran status, physical or mental disability or medical condition, or on the basis of these perceived characteristics.