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Admissions and Records Technician
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Position Number: 3471536
Location: Imperial, CA
Position Type: Admissions/Enrollment

Admissions and Records Technician

Salary: $24.63 - $31.20 Hourly
Job Type:
Job Number: 23-018
Closing: 10/6/2022 11:59 PM Pacific
Location: Imperial, CA
Division: Student Services-Student Affairs & Enrollment Services

Representative Duties
BASIC FUNCTION:
Under the direction of the Chief Admissions and Records Officer (CARO) and the immediate supervisor if different, prepare, organize and maintain student records; record grades, credits, correspondence and other materials in permanent student records according to established rules, regulations and District policies; perform a variety of duties to assist students and provide information concerning admission, registration, student records, and other student services areas; microfilm and/or image records; communicate with students, staff, faculty and administrators to verify information and explain policies and procedures.

REPRESENTATIVE DUTIES:
Prepare, organize, maintain and assure the accuracy of permanent student records including coursework completed, credits earned, grades, probationary status and other items; archive and activate student records according to established procedures.E

Record grades, credits, incompletes, withdrawals, repeated courses and other data using automated equipment and software; process forms and petitions for grade changes, academic renewal, and other exceptions; identify and correct discrepancies and errors in student records; input admission and registration data including adds, drops, and student identification information; identify unusual occurrences for possible alternative processing. E

Verify and maintain student residency records of all students, including international students. E

Evaluate students' residency status for tuition and fees, identify and clarify discrepancies, validate information, and make decisions regarding a change in status; conduct confidential interviews with applicants for residency determination. E

Prepare and transmit correspondence for students, verifying student status and other information; respond to requests from other educational institutions and agencies involving student status and records; produce official and unofficial transcripts and enrollment verifications. E

Maintain confidential student records and files and assure compliance with privacy and record retention regulations; provide copies of student records as required by law when served with a subpoena. E

Provide assistance and information to students in person, via telephone, e-mail, or other electronic means; explain admission, residency classification and student records policies, procedures and requirements; distribute, accept, and instruct students in proper completion of forms, applications and required documents; review for accuracy and completeness. E

Provide outreach services related to admissions and records. E

Receive and account for transcript and enrollment verification fees. E

Maintain current knowledge of federal and state laws, local and College regulations, policies and guidelines which affect admission, registration, residency, and other department functions. E

Process credit by exam as per regulations and include in student's overall grade point average. E

Operate campus switchboard or Voice Over Internet Phone (VOIP) system as assigned; receive route and direct incoming calls to appropriate personnel and departments. E

Train and provide work direction student employees and other personnel as assigned. E

Communicate with other District personnel to obtain and provide information, resolve data discrepancies, and refer students for further assistance. E

Compile and prepare statistical and other records and reports; prepare and type letters and other correspondence using automated equipment and software specific to the assignment. E

Operate office equipment including but not limited to computer, copier, calculator, printer, facsimile machine, scanner, microfilm camera and reader/printer, if assigned. E

Prepare and submit requests to order supplies, materials, forms and other items required for the assignment. E

Open or close office if required by position. Perform related duties as assigned.

Please click here to view the full job description.

Minimum Qualifications
EDUCATION AND EXPERIENCE: Associates degree and two years of increasingly responsible clerical experience in related area or the equivalent. Ability to fluently speak and understand the Spanish language preferred.

IMPORTANT: To be considered for the position applying for, applicants must submit the required items by the deadline, which include: online IVC application, current resume, and ALL unofficial transcripts (transcripts must show degree was awarded or conferred with a completion date). All attachments will be uploaded into the online application. Applications which do not include all of the required materials will not be forwarded to the screening committee for consideration. Materials submitted become property of the District and will not be returned, copied, or considered for other openings.

Supplemental Information

RANGE 16 ON THE CLASSIFIED SALARY SCHEULE: Initial salary placement is normally at Step 1, no higher than Step 3. Please click here to review current salary schedule.

EEO Information
Imperial Valley College is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.

To apply, visit https://www.schooljobs.com/careers/imperialedu/jobs/3732459/admissions-and-records-technician

The Imperial Community College District is committed to the principles of equal employment opportunity and will implement a comprehensive program to put those principles into practice. It is the District's policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunity, and are not subjected to discrimination in any program or activity of the District on the basis of ethnic group identification, race, color, national origin, religion, age, sex, gender identity, physical disability, mental disability, ancestry, sexual orientation, language, accent, citizenship status, transgender status, parental status, marital status, economic status, veteran status, medical condition, ancestry, political or organizational affiliation, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics. The District will strive to achieve a workforce that is welcoming to men, women, persons with disabilities and individuals from all ethnic and other groups to ensure the District provides an inclusive educational and employment environment. Such an environment fosters cooperation, acceptance, democracy and free expression of ideas.